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It seems that hybrid is everywhere these days. As I write this, SPTechCon is happening in Austin http://www.sptechcon.com. Arpan Shah of Microsoft just did a keynote in which he emphasized successful hybrid scenarios in which people are unaware where documents or data are being stored. Hybrid was featured in sessions by my friends Christina Wheeler, Christian Buckley, Ben Curry, and Jason Himmelstein. Hybrid was also a theme in the "SharePoint at the Crossroads" panel which included BA Insight's own Joel Oleson, along with other famous SharePoint experts.

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According to a recent IDC survey, unstructured content such as email, videos, and documents accounts for 90% of all digital information. Gaining value from this content should be an organizational goal, but few companies are actually obtaining the value that they should from this content – which is just sitting there waiting to be delivered.

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It is estimated that only 35% of customers are running SharePoint 2013. A majority are still running SharePoint 2010, and others are still running even earlier versions of SharePoint (Forrester Research 2014 Global Usage Survey).

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In the first part of my blog on the Information Enrichment pillar, I discussed how autoclassification can be a power tool in providing your users a more meaningful search experience by tagging content with the right set of terms to drive findability and relevancy. In this follow up blog, I'll discuss metadata expansion, which is another form of information enrichment.

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This is the traditional time of year for us 'experts' to look ahead and make predictions, as well as look back on whether last year’s predictions were on track or not. I'm new to this habit, so I can't report on whether my crystal ball has been working or not….but no time to start like the present. 

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When I talk to SharePoint Administrators about metadata, a typical use case is that of a user uploading a document to a library.  As part of the upload process, the user is asked to populate several fields which classify the document with attributes like Department, Product, Security Level, and the like. 

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Let’s face it, the vast majority of organizations have poor metadata. Don’t worry, you’re not to blame. Creating metadata is challenging and cumbersome. However, without metadata chances are content is not being found within your organization, resulting in wasted time, which equates to decreased productivity.

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Enterprise search doesn't always have the best reputation inside many organizations. Often, this is due to several factors:

  • The content that people are looking for is located in some repository or application that is not accessible by the corporate search engine
  • The most timely and relevant information is not in the first set of results that come back from the search engine
  • Related documents are not automatically linked together for easy access and reference
  • Key details about the content of the results documents are not surfaced to help identify what is important
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A recent AIIM Survey sponsored by BA Insight titled, “SEARCH AND DISCOVERY – EXPLOITING KNOWLEDGE, MINIMIZING RISK” exemplifies the importance of enterprise search and points out where many of the gaps are.  As an example, 71% of organizations polled say that search is vital or essential to their business, yet only 18% have cross repository search capabilities.

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Graph-based search has emerged as a major break-through in search technology. It goes beyond simple keyword matching to take into account entities and relationships between entities for increased relevancy. Although graph search in SharePoint today is reserved to Office 365 and Delve, you achieve similar results with SharePoint on-premise under the right circumstances. This blog post will walk you through identifying these circumstances and offer you techniques to run graph-like searches with SharePoint 2013.

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Security is an important component in any enterprise search implementation project. All too often, the thought of rolling out enterprise search creates worries that their classified documents will end up in the wrong hands. It’s a scary thought but if done correctly, it doesn’t have to be scary in practice.

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A recent AIIM Survey sponsored by BA Insight titled, “SEARCH AND DISCOVERY – EXPLOITING KNOWLEDGE, MINIMIZING RISK” exemplifies the importance of enterprise search and points out where many of the gaps are.  As an example, 71% of organizations polled say that search is vital or essential to their business, yet only 18% have cross repository search capabilities. 

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Tagged in: SharePoint 2013

Here at BA Insight we’ve recognized through our research that one of the key pillars of search is UX or user experience. In SharePoint 2013, the popular best bets have been integrated into the new Query rules. When a user searches for a result, it’s important to display the most authoritative results. Those results that you know are most important can be pinned as top results, making the search experience great.

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We work closely with Microsoft on a number of fronts and regularly participate in 'inner circle' programs. One of these came to fruition last week, with a series of announcements around Office 365 development at TechEd Europe in Barcelona.

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Hybrid SharePoint is on the rise. Combining SharePoint Online (in Office 365) with SharePoint Server (on premises, in Azure, or in a hosted offering) is an important strategy for organizations seeking to move to the cloud and/or leverage the latest Microsoft offerings. For some workloads, such as portals and search, Hybrid SharePoint is the new reality.

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