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When I talk to SharePoint Administrators about metadata, a typical use case is that of a user uploading a document to a library.  As part of the upload process, the user is asked to populate several fields which classify the document with attributes like Department, Product, Security Level, and the like. 

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Let’s face it, the vast majority of organizations have poor metadata. Don’t worry, you’re not to blame. Creating metadata is challenging and cumbersome. However, without metadata chances are content is not being found within your organization, resulting in wasted time, which equates to decreased productivity.

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Enterprise search doesn't always have the best reputation inside many organizations. Often, this is due to several factors:

  • The content that people are looking for is located in some repository or application that is not accessible by the corporate search engine
  • The most timely and relevant information is not in the first set of results that come back from the search engine
  • Related documents are not automatically linked together for easy access and reference
  • Key details about the content of the results documents are not surfaced to help identify what is important
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A recent AIIM Survey sponsored by BA Insight titled, “SEARCH AND DISCOVERY – EXPLOITING KNOWLEDGE, MINIMIZING RISK” exemplifies the importance of enterprise search and points out where many of the gaps are.  As an example, 71% of organizations polled say that search is vital or essential to their business, yet only 18% have cross repository search capabilities.

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Graph-based search has emerged as a major break-through in search technology. It goes beyond simple keyword matching to take into account entities and relationships between entities for increased relevancy. Although graph search in SharePoint today is reserved to Office 365 and Delve, you achieve similar results with SharePoint on-premise under the right circumstances. This blog post will walk you through identifying these circumstances and offer you techniques to run graph-like searches with SharePoint 2013.

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Security is an important component in any enterprise search implementation project. All too often, the thought of rolling out enterprise search creates worries that their classified documents will end up in the wrong hands. It’s a scary thought but if done correctly, it doesn’t have to be scary in practice.

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A recent AIIM Survey sponsored by BA Insight titled, “SEARCH AND DISCOVERY – EXPLOITING KNOWLEDGE, MINIMIZING RISK” exemplifies the importance of enterprise search and points out where many of the gaps are.  As an example, 71% of organizations polled say that search is vital or essential to their business, yet only 18% have cross repository search capabilities. 

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Tagged in: SharePoint 2013

Here at BA Insight we’ve recognized through our research that one of the key pillars of search is UX or user experience. In SharePoint 2013, the popular best bets have been integrated into the new Query rules. When a user searches for a result, it’s important to display the most authoritative results. Those results that you know are most important can be pinned as top results, making the search experience great.

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We work closely with Microsoft on a number of fronts and regularly participate in 'inner circle' programs. One of these came to fruition last week, with a series of announcements around Office 365 development at TechEd Europe in Barcelona.

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Hybrid SharePoint is on the rise. Combining SharePoint Online (in Office 365) with SharePoint Server (on premises, in Azure, or in a hosted offering) is an important strategy for organizations seeking to move to the cloud and/or leverage the latest Microsoft offerings. For some workloads, such as portals and search, Hybrid SharePoint is the new reality.

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As Technical Director of Professional Services, I have been working with customers to help them implement their search-driven applications/portals for multiple years. In a few recent implementations, Dynamic Ranking helped our customers deliver relevant search results based on rules that are aligned with established business requirements. 

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So, you’ve been using Office 365 and finding some level of success and now you’re thinking about how your users can get search across both environments.  First off if you haven’t already started doing things like Dirsync for your users, you’re in for a treat.

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I was inspired by an article in the Communications of the ACM about the “ Reducing the Software Value Gap”. It talks about how much “companies today depend on value creation from software solutions delivered by IT”, and the issue that “demand for software solutions and functionality often exceeds the IT budget (by up to 500%)”.

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EMC’s Documentum has been widely adopted as it is one of the preeminent enterprise content management and records management platforms. With the vast amount of valuable content housed within Documentum across enterprises today, it’s critical that they be able to access and capture this content as a fundamental part of  any successful search effort.

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In the first two parts of this series, I introduced Context and Content Acquisition as two of the "four pillars" involved in successfully creating a search-driven killer app. In this blog, I'll introduce and discuss the Information Enrichment pillar. A common misconception is that simply crawling and indexing the content in your content sources will be enough to provide a good search experience.

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